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Vacation time – accruals vs allotments

Anonymous
Anonymous
Hello,

I’m looking for anyone that’s using Dayforce for their time tracking and has it set up on allotments/ buckets – how they call it?

We’re a BC-based company looking to have our vacation tracking/ reporting simplified. We are using Dayforce with Power Pay and have it currently set up on accruals, and allow people to use vacation as they go. Our main issue is that Balances are not taking into account what would be accrued in the future, and only show what is available as of now (ie. I have accrued 5 days by now, and am putting in a request for 10 days in 4 months – it will show a negative balance because I haven’t accrued that time yet, but it doesn’t show anywhere that I would have it accrued by the time I go away/ come back).

I’m looking for some feedback from someone who has Dayforce set up on allotments – how is it working? How does it flow into Power Pay? What information does it show as $ value of the accrual on paystubs?

Thanks in advance!
January 26, 2023 at 16:01

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Anonymous
Anonymous
Hi Ewa,

I do not have much of an answer for you. I can just agree, we have the same issue. We also use DayForce and are in BC, when an employee asks if they will have enough accruals for a future date. I look at how many pay periods are left before the leave and then add up how many hours they accrue each pay period. It is not a perfect solution. Let me know if you do discover a better way!
February 1, 2023 at 13:10

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- Anonymous
  Anonymous
  Hi Caitlin, we spoke with Ceridian. Even if we switch to allotments (ie. give everyone their allotment for the entire year on day 1 of the year) we will not be able to easily see what’s actually accrued at any given point. Also, because we have only implemented Dayforce last year, we could only go back that far and would not be able to import/ see opening balances from before the implementation. The whole process for switching it over seemed very tedious, with lots of room for error.
  
  We are in fact moving away from Dayforce and are implementing Bamboo HR as our time tracking and vacation tracking platform (we’ve already implemented them as our HR – onboarding/ offbording/ training – platform, and only seems natural to expand to time and vacation tracking as well). Just need to figure out how to make data flow between Bamboo and Power Pay, which we’re sticking with for now.
  April 20, 2023 at 14:30
  
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Anonymous
Anonymous
Hi Ewa – I happened to see that you posted this question a few weeks back. I lead a small team of Dayforce Consultants that would be available to help you with this, if you’re interested in learning more please let me know.

Michael Kane
Mkane@clearcoursehcm.com
February 22, 2023 at 10:39

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Anonymous
Anonymous
I hate to tell you this – but your vacation accrual is working correctly. It will correct itself by the time you go on vacation. All Accruals are setup so show how much is outstanding at the current time.
April 27, 2023 at 11:45

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- Anonymous
  Anonymous
  Thanks, Susan! Yes, I know it’s correct. All I’m saying is that some systems take into account what you accrue on regular basis to project your accrued balance at any point in time. Dayforce does not, and it’s been a struggle for our managers not knowing if their reports will have enough vacation when they approve far in advance. On the other hand, giving everyone their allotment for the entire year on day 1 of the year poses risk of overtaking and that doesn’t work for us that well either. Thanks for reading the thread!
  May 2, 2023 at 13:36
  
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Anonymous
Anonymous
Hi Ewa,
We use Dayforce and have it set up to grant the employees their vacation entitlement in hours at the beginning of the year, based on the entitlement rules set up in Dayforce entitlements. Example, grant 80 hours (2 weeks) for those employed between 1 to 5 years at January 1. We have no issues with going in negative. However, with hourly employees, we also have vacation dollar accrual set up (it is a memo, system doesn’t deduct what is paid, Ceridian couldn’t get that figured out when we implemented) and this is where it gets difficult. If an employee takes all their time, then leaves the company, could be in a negative dollar accrual. Also, I have to manually calculate the vacation dollar amount owing when employee leaves the company (Vacation accrual less vacation paid).
May 4, 2023 at 15:04

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Anonymous
Anonymous
I just read that Dayforce is looking into future accruals, I’m hoping this will happen and I like when employees book vacation in advance.
June 13, 2023 at 14:01

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If you demonstrate the inaccuracy or incompleteness of personal information, we will amend the information as required. If appropriate, we will send the amended information to third parties to whom the information has been disclosed.

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Accessing Your Information

You have the right to access all personal information we hold about you. For members, most of your information is available to you through your member portal.

Upon written request and authentication of identity, we will provide you with your personal information under our control, information about the ways in which that information is being used, and a description of the individuals and organizations to whom that information has been disclosed.

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Collection of Information Through HCM DIALOGUE Website

By accessing and browsing our website, you agree that we may collect, use and share any information we collect about you through our website as described in this Policy.

a. Cookies and Other Web Tracking Tools

HCM DIALOGUE uses various web tools including cookies, web beacons, embedded script and tagging on our websites and advertisements, as well as various analytics and marketing services from third parties such as Google.

The web tools may be used for a number of purposes, including, without limitation, to count visitors to our website, to monitor how visitors navigate the website, to determine the date and time of your visit to our website, the documents that you downloaded and the searches you performed, to count how many emails that were sent were actually opened or how many particular articles or links were actually viewed. Web tools will not be used to collect personal information that is not expressly provided by a visitor (for example, the email address associated with an email message).

These web tools help us to better serve visitors by managing our website, diagnosing any technical problems, remembering information about your visits (e.g. login credentials, preferences), improving the content of our website, and communicating with you regarding products and services that may be of interest.

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We may also use social media cookies embedded on our website to communicate with our visitors who are registered users of certain social media platforms (e.g. Facebook, Instagram, Twitter, LinkedIn, YouTube, Pinterest, SnapChat, WeChat, etc.). We use web data, including email addresses and other personal information expressly provided, to create custom audiences by retargeting advertising to visitors and similar social media users of these platforms in order to deliver more useful and relevant content. The use of Social Media by HCM DIALOGUE adheres to the policies sent forth by each social media platform.

All data matching takes place using secure one-way hash functions, such that no personal information of our visitors is provided to the social media platforms if the visitor is not already registered with the social media platform.

c. Digital Marketing

From time to time, we may engage in digital marketing campaigns. These efforts may include using social media platforms to promote goods and services. You consent to us using your personal information to serve advertisements and other announcements. When we do so, we follow the protocols and procedures established by service providers such as the Google Display Network and other leading advertising exchange platforms. You consent to us working with digital media channels in this manner.

We may also track your activity on other websites or social media platforms that you visit after leaving HCM DIALOGUE website for the purposes of delivering advertising campaigns that may be of interest to you.

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Please note that our website may contain links to other sites and advertisements. Our Privacy Policy only applies to information collected by our website. We are not responsible for the privacy practices and policies of such third party sites or advertisements.

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If you wish to withdraw your consent to cookies, you should review the help documentation for your web browser software to decline or selectively decline cookies by adjusting the setting on your browser. Declining cookies may adversely impact website performance.

For information on how you may withdraw your consent to the collection of information by HCM DIALOGUE, please see the “Your Privacy Choices” section below.

Customers from Outside Canada

HCM DIALOGUE is a Canadian not-for-profit organization and our membership consists primarily of Canadian payroll professionals. We realize that we do have members outside Canada and that our website may be accessed by Customers from around the world for membership, education and information purposes.

HCM DIALOGUE is subject to and complies with Canada’s Federal Privacy legislation, known as the Personal Information and Protection of Electronic Documents Act (PIPEDA).

If you are located in the European Union (EU), you should know first of all that, as a result of the comprehensive privacy protections provided to data subjects under PIPEDA, personal data flow from the EU to Canada has been approved by the adequacy decision of the European Commission under its European Directive. While HCM DIALOGUE is not directly subject to the General Data Protection Regulation (GDPR), most of the rights granted to you under the GDPR are substantially similar to those granted to data subjects under PIPEDA, including the right to request access to, correct, amend, delete, or limit the use of your personal data. Please refer to the “Accuracy of Your Information” and “Access to Your Information” sections above for further information.

If you have any questions about our personal information practices, please reach out to us using the information below in the “Contact Us” section.

Your Privacy Choices

You can withdraw your consent to various aspects of our collection, use or sharing of your personal information at any time upon giving us reasonable notice, subject to legal, business or contractual requirements.

a. Consent to Collection

As indicated in the “Information We Collect” section above, we limit the collection of personal information to that which is necessary and required to provide you with our products and services and carry out the purposes set out in the “Use of Information” section above. As such, withdrawal of consent to collection of required personal information may result in our inability to provide services for which that information is necessary. If we ask for additional information, we will clearly indicate that it is optional for you to provide that information, and if you do provide it, you are free to withdraw your consent at any time, and such information will be deleted.

b. Consent to Use

You may withdraw your consent to certain uses of your personal information as set out below:

i. Sending of Payroll Related Resources and Information

A key benefit of your membership in HCM DIALOGUE is receiving information on products and services that are of interest to payroll professionals, such as legislative updates, professional development programs, and other payroll-related services.

Consent to receiving this information is optional and you can decide to withdraw it at any time by contacting us directly or through our website. The option is set out in our membership application, and update and registration forms. In the event that you do not check the option provided to you on such forms, the submission of the form to HCM DIALOGUE constitutes your consent to receive such information.

ii. Marketing of Products and Services of HCM DIALOGUE

HCM DIALOGUE may also offer and market to Customers products or services of HCM DIALOGUE that it believes will be of interest from time to time. This includes marketing through various communication methods, including mail, phone, email, and website digital marketing.

Consent to receiving this information is optional and you can decide to withdraw it at any time by contacting us directly or through our website.

iii. Marketing of Products and Services of HCM DIALOGUE’s Partners

HCM DIALOGUE may also offer and market to Customers products or services of HCM DIALOGUE’s partners that it believes will be of interest from time to time. This includes marketing through various communication methods, including mail, email, website and digital marketing.

Consent to receiving this information is optional and you can decide to withdraw it at any time by contacting us directly or through our website. You should note that all marketing of services of HCM DIALOGUE’s partners will be sent to you by HCM DIALOGUE and not the partner, unless your express consent has been obtained from the partner to market directly to you.

If you withdraw your consent to optional communications, information or marketing, we retain the ability to contact you regarding important legislative updates, association governance, and membership-related communications, such as renewal notices, etc.

c. Consent to Sharing

As indicated above in the “Information Sharing” section of this Privacy Policy, certain sharing of your personal information with third parties requires your consent. Consent to this sharing is optional and you can decide to withdraw it at any time by contacting us directly or through our website.

Upon receipt of notice of withdrawal of consent, we will inform you of the likely consequences of the withdrawal of consent, which may include our inability to provide services for which that information is necessary.

Contact Us

We will promptly respond to questions and concerns relating to our personal information practices and this Policy, and do our utmost to resolve your concerns. If you have any questions or concerns about this Privacy Policy or about HCM DIALOGUE's personal information practices, please contact us at:

If we are unable to resolve your concerns to your satisfaction, you may contact the Office of the Privacy Commissioner of Canada during business hours at 1-800-282-1376, or at https://www.priv.gc.ca/en/, or by writing to:

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All information published or otherwise accessible through this Website and its successors, including, but not limited to information, news, text, photographs, images, illustrations, audio clips, video clips, software and other materials (the "Content") are protected by copyright, and are owned or controlled by HCM DIALOGUE or other parties credited as the provider of the Content.

This Website is also protected by copyright as a collective work and/or compilation, pursuant to Canadian copyright laws, international conventions and other copyright laws. Unless otherwise specified, any reproduction, modification, redistribution, publication, transmission, transfer, sale, distribution, or performance of this Website, whether in whole or in part, constitutes a violation of federal or common law and is prohibited.

No information may be reproduced in whole or in part in any form without written consent of HCM DIALOGUE. Please e-mail us for permission before reproducing or redistributing any part of the information contained within.

Certain names, words, titles, phrases, logos, designs, graphics, icons and trade-marks displayed on this Website may be registered or unregistered trade-marks of HCM DIALOGUE or third parties. Unless otherwise specified, downloading, retransmission, copying or modification of any trademarks or other contents displayed on this Website may be a violation of statutory or common law rights and is prohibited and could subject the violator to legal action.

IV. Cookie Policy

A cookie is a small text file that a website creates and accesses through your browser when you visit a website. Cookies are used for many purposes, such as providing essential functions, including those related to authentication and security, remembering your preferences and tailoring HCM DIALOGUE website to your interests (e.g. to track language preference, provide customized web page content, and display website navigation history).

HCM DIALOGUE may use third party web analytics service providers and other technologies to collect non personally identifiable information such as general internet log information and details of visitor website traffic when you visit HCM DIALOGUE website. HCM DIALOGUE uses such website traffic information to understand how visitors use its website and to improve the visitor’s experience when visiting its website. Such visitor website traffic information is shared with the third-party web analytics service providers and they may store and use such information to contextualize and personalize ads of its own advertising network. HCM DIALOGUE uses Google Analytics and Siteimprove as its third-party web analytics service providers. For more information about how they use your information, please see the following links: Google and Siteimprove.

Cookies are only retained by HCM DIALOGUE for as long as necessary.

When visiting HCM DIALOGUE's website, you consent to the placement of cookies in your browser. You can control cookies through your browser settings and other tools, such as the Google Analytics Opt-out Brower Add-on. Note that refusing or deleting cookies may impact your experience on HCM DIALOGUE’s website and the services it is able to offer.

V. Contact Us

If you have any questions or concerns about this Privacy Policy or about HCM DIALOGUE's information-handling practices, please contact us at:

updated March 8, 2024